Running a small business is a rewarding endeavor. Being successful in your small business is especially satisfying if you’re able to discover a few helpful shortcuts along the way.
Now and then you’ll find yourself unable to keep up with your work emails, either because you’re taking a much deserved break, attending a conference or dealing with personal matters that need your attention instead of your day-to-day business tasks.
That means it’s time to put up an out of office message.
As a small business owner myself, when I’m working overtime trying to tie up loose ends before going away for a couple days, every second counts. That’s why I’ve templatized my out-of-office messages.
Each one comes in handy and serves a different purpose for my absence and ensures smooth communication with my clients, partners and colleagues.
I’m sharing them with you below and hope the collection of out-of-office templates that I use can be a helpful shortcut for you. Feel free to copy/paste and fill in the blanks as needed or adapt them and make them your own.
Basic Out-of-Office Message Template
Hello,
Thank you for reaching out! I’m currently out of the office and will not be available until [Date of Return]. During this time, I may have limited access to email.
If your matter is urgent, please contact [Alternative Contact Name] at [Alternative Contact Email/Phone Number]. Otherwise, I’ll get back to you as soon as possible upon my return.
Respectfully,
[Your Name]
Vacation Out-of-Office Message
Hi,
I’m currently taking some time off to recharge and relax. I will not be available until [Date of Return]. During this period, I won’t have regular access to email.
If your matter is urgent, please contact [Alternative Contact Name] at [Alternative Contact Email/Phone Number]. I’ll prioritize catching up with you when I’m back to work.
Have a nice day,
[Your Name]
Conference Attendance
Hi,
I’m currently away from my office in order to attend an industry conference from [Conference Start Date] to [Conference End Date].
I’ll be checking my email periodically during this time but may not be able to respond to your message immediately. If you need immediate assistance, please reach out to [Alternative Contact Name] at [Alternative Contact Email/Phone Number].
Thank you,
[Your Name]
Extended Leave for Personal Reasons
Hello,
I’m currently on an extended leave for personal reasons. While I may not be checking my email as frequently, I’ll do my best to stay updated on urgent matters.
If you need immediate assistance, please don’t hesitate to contact [Alternative Contact Name] at [Alternative Contact Email/Phone Number]. Your patience and support during this time are greatly appreciated.
Take care,
[Your Name]
Project-Specific Out-of-Office Message
Hi,
Thanks for getting in touch. I’m currently on deadline for an important project and will be dedicating my full attention to it until [Project Completion Date]. Before then, my availability may be limited.
For any immediate needs, please contact [Alternative Contact Name] at [Alternative Contact Email/Phone Number]. Your understanding as I work to deliver exceptional results is appreciated.
Talk to you soon,
[Your Name]
Generic Holiday Out-of-Office Message
Dear [Client/Colleague’s Name],
Happy [Name of Holiday]. I’m currently spending quality time away from the office and will be away from [Start Date] to [End Date].
If your matter requires immediate attention, please contact [Alternative Contact Name] at [Alternative Contact Email/Phone Number]. Wishing you a joyful holiday and looking forward to reconnecting with you following the break.
Warmest wishes,
[Your Name]
Strengthen Your Company, Even While You’re Away
Crafting effective out-of-office messages is a cornerstone of successful communication for small business owners. Pick a tailored out-of-office message template that fits your scenario and then step away with the confidence that everything will be OK when you come back.
With these out-of-office messages, you’ll ensure your business maintains its reputation for reliability and dedication.
Reach Out for Brand Photography
Another great way to enhance your small business’s brand image is by using personal brand photography. My team and I at Taylored Photo can boost your brand with one of our personal brand photography sessions. Get in touch with us today to power up your small business.
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